Where Can I Find the Sender Information Location in Windows Fax and Scan?
Sending faxes and scans directly from your Windows PC can be incredibly convenient, but sometimes you might need to check or modify the sender information associated with your documents. This information, like your name, company, and contact details, is displayed on the sent faxes and scans, giving the recipient crucial context.
Knowing where to find and edit this sender information is essential for ensuring professionalism and clarity in your communication.
Where is this information stored?
The sender information used in Windows Fax and Scan is not located in a single, easily accessible file. It's actually embedded within the Windows Registry, a complex database that stores system settings and configurations. This makes directly accessing and modifying the sender information a bit more involved.
How can I access and change the sender information?
Here's how you can modify the sender information in Windows Fax and Scan:
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Open the Windows Registry Editor: Press Windows Key + R to open the Run dialog box. Type regedit and press Enter.
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Navigate to the appropriate key: In the Registry Editor window, browse to the following key:
- HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Fax
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Identify the sender information values: This key contains several values representing different aspects of the sender information. You'll need to identify the values related to your name, company, and contact details.
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Modify the values: Double-click on the relevant values to open their properties. Change the text within the "Value data" field to modify the associated sender information.
What values should I change?
Here are the most common values and their corresponding sender information:
- DisplayName: This value determines the name displayed as the sender.
- Company: This value sets the company name for the sender.
- FaxNumber: This value specifies the sender's fax number.
- EmailAddress: This value contains the sender's email address.
Important Notes:
- Backup before editing: Before making any changes to the Registry, create a backup of your registry to prevent potential issues.
- Be cautious with edits: Editing the Registry can be complex and requires caution. Incorrect changes could impact your system's functionality.
Alternative methods:
While editing the Registry is one way to change sender information, there might be more user-friendly solutions available:
- Using third-party fax software: Some faxing applications provide dedicated settings for managing sender information.
- Contacting your IT department: If you are using a shared fax server or have limited access to system settings, consulting your IT department might be necessary.
Understanding the nuances:
It's important to remember that the sender information might be specific to the individual user's profile or the entire system depending on how your faxing system is configured.
Conclusion:
Finding and modifying the sender information within Windows Fax and Scan requires navigating the Windows Registry. While editing the Registry can be a powerful tool, it's essential to proceed with caution and backup your system before making any changes.
By understanding how to access and adjust the sender information, you can ensure professional and clear communication through fax and scan transmissions.