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Sap Table With User Master Email

6 min read Oct 15, 2024
Sap Table With User Master Email

Finding User Master Email in SAP Tables: A Comprehensive Guide

SAP is a powerful enterprise resource planning (ERP) system used by many companies worldwide. When working with SAP, you might need to find the email address associated with a specific user. This information is often critical for communication, password resets, or other user management tasks. While there isn't a single, universally dedicated table for user master email addresses in SAP, this guide will provide you with a comprehensive roadmap to help you locate the email information you need.

Understanding the Structure:

The key to finding user master email addresses in SAP lies in understanding that email information is not always stored in a single, dedicated table. It's often linked to other tables and user-specific data. This means you'll need to navigate different tables and relationships to gather the information you require.

1. Start with the Basics: The User Master Table (USR01)

The USR01 table is a foundational table in SAP for managing user information. While this table doesn't store email addresses directly, it serves as a starting point for your search. Here's what you can find within USR01:

  • BNAME: The user's login name or username.
  • MANDT: The client number to which the user belongs.
  • PERNR: The personnel number associated with the user. This is the unique identifier for an employee within the SAP system.

2. Exploring Linked Tables:

Once you have identified a user in USR01, the next step is to explore tables linked to user master data. These tables may contain email addresses or relevant pointers to find them.

2.1 The Address Management Tables (ADRC and ADR6):

SAP uses the address management tables ADRC and ADR6 to store addresses, including email addresses. The key to connecting these tables to users lies in the PERNR field. This field links a user's personnel number to their corresponding address information.

  • ADRC: This table holds basic address information like street, city, country, and postal code.
  • ADR6: This table stores additional address details, including communication information like phone numbers and email addresses.

2.2 The Communication Data Table (COM_DATA):

Another potential source of email addresses is the COM_DATA table. This table stores various communication data points associated with users, including email addresses.

3. Using Queries and Reports:

You can leverage SQL queries and SAP reports to effectively search and retrieve user master email addresses. Here's a simplified example of an SQL query to retrieve user email addresses from ADR6:

SELECT
    adr6.email
FROM
    ADR6
WHERE
    adr6.persno = 'your_personnel_number'
    AND adr6.commty = 'E'
    AND adr6.objty = 'PERS'

4. Additional Tips:

  • Search for Specific Communication Types: When querying the ADR6 table, ensure you filter by the appropriate communication type. Use the commty field for this purpose. For email addresses, the value should be 'E'.
  • Use Transaction Codes: SAP offers transaction codes (T-codes) like SU01 (User Maintenance) and SM01 (System Monitoring) that can assist in user management and potentially reveal relevant email addresses.
  • Consult SAP Documentation: The SAP system provides extensive documentation. Refer to the SAP help portal and related documentation for detailed information on user master tables and address management.
  • Collaborate with Your System Administrators: If you encounter difficulties, reach out to your SAP system administrators for guidance and support.

Conclusion:

Finding user master email addresses in SAP requires navigating several tables and understanding the relationships between them. The key is to start with the user master table (USR01) and explore linked tables such as ADR6, ADRC, and COM_DATA. By using SQL queries, SAP reports, and transaction codes, you can effectively locate the email information you need. Always consult SAP documentation and seek help from system administrators if needed. Remember, maintaining proper user management practices and adhering to company security policies is essential when working with sensitive user data like email addresses.

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